School: Grade Reports

TABLE OF CONTENTS

• Create Report
• Quick View
• Set Font
• Change Theme
• Portfolio & E-Mail Settings
• Internal Note
• Share
• Reports
• Jobs
• RC-Course Grade (Portrait) Report Settings
  • Report Header
  • Logo
  • Student Information
  • School Information
  • Attendance Table
  • Honor Roll Status
  • Message from the School
  • Academic Record
• Transcript Report Settings
  • Report Header
  • Logo
  • Student Information
  • School Information
  • Academic Record

Reports on the Grades Dashboard introduces an all-in-one solution to customize, generate, post, and e-mail Academic Reports. Easily customize a ready-made Template by adding your logo, colors, and messaging. The Report Settings and Report Jobs are by user, but, users can select co-owners to share Reports and Jobs to make it a more collaborative process.

Report cards can still be run in classic even if edit is set for AdminPlus.com. 

Watch for the release of additional Templates for report card and transcripts.

Create Report

Select Get Started to choose a template.  The Create Report window will open to Select a Template which determines what Report Settings are available. See RC-Course Grade (Portrait) or Transcript for information on the specific report settings. However, many features of Grade Reports are common to any template.

Quick View

Quick View is used to view a preview of the report for up to 5 students.  The Quick View list will be saved with the Report Settings.

Set Font

Set Font can be used to set the Font Properties of the element.

Change Theme

Change Theme can be used to change the color scheme. The thumbnail on the right shows where those colors are used. 

Click on a color to customize it. The color can be selected or use the up down arrows on the bottom right to choose between RGB, HSL, or HEX to manually enter the numbers.

Portfolio & E-Mail Settings

Portfolio & E-Mail Settings should be saved with the report to ensure that when the report is generated, these options are available. If Send E-Mail is selected, click Compose E-mail to add a Subject and E-Mail Body which are both required to save the setting.

Internal Note

Internal Note can be used for instructions concerning the report card process at your school to review next time its run.

Share

Co-Owners can be selected to help with report cards.  Co-owners can edit, rename, copy, and run report cards, but only the Owner can delete the report card.

Reports

Once you've saved your first report, you'll see the Reports Table.

The Reports Table lists the Reports that you created or were shared to you.  To the left of the Report are 3 action icons: Generate, Edit, Copy 

• Generate will open the Report Settings saved previously, click Save & Next to Select Students.
  Students can be selected using Grade Level, Saved Views, DB Field(s), Individual Students, Homerooms, Course/Section. 
  Next-Sort Students By defaults to LAST NAME and
  Order defaults to Ascending but these can be changed to your preference.
  Click Generate to start the Report Job. Click View Jobs from the Successful message or click Done to do something else while the report is being generated. 
  
• Edit will allow you to return to edit any settings, use Quick View to check the changes.  There are also options to Delete or Rename the Report.  Save As will save a copy of the report.
  
• Copy is the same as Save As. You can copy the settings and then go back to make edits like change the marking period selection on the Report Header.

Jobs

The status of the last 2 jobs you ran will appear on the Grades Dashboard so while a report job is running you can do something else and check the status here.

View Jobs will bring you to the Report Jobs table. This is where you can manage your report card process. The Status will start at Pending, click Refresh to update the page. The Status will change to In Progress, then Generated (Completed). Once the job is Generated (Completed) you can View the report cards before they are Emailed or Added to Portfolio. Hovering over the information icon displays the status and number of students in the job.
Note: The Portfolio and Email settings need to be set in the Report in order for those options to be available.

Click View to open the File Viewer, use the left navigation panel to search for and select specific students.  Reports that include Portfolio and E-mail will have buttons to Add to Portfolio and Send E-Mail.  These actions are independent so you could Add to Portfolio one day and then wait to Send E-mail another day.  Jobs will remain on the table for a month.

If you no longer want the job, use the delete icon to delete from Jobs.  

RC-Course Grade (Portrait) Report Settings

This template will generate a report card with course grades, but skills and narratives will not be included. Report Settings are used to customize the various elements in the template.

Report Header

Logo

Recommended dimensions 200 x 200 or less. Maximum size: 100 KB.

Student Information

School Information

Attendance Table

 Drag and drop can be used to re-order rows or columns

 Minus to delete rows or columns.

Honor Roll Status

Message from the School

Academic Record

Transcript Report Settings

This template will generate a 4-to-6-year year Transcript in either Landscape or Portrait. Report Settings are used to customize the various elements in the template.

Report Header

Logo

Recommended dimensions 200 x 200 or less. Maximum size: 100 KB.

Student Information

Select Print Labels if you want a Label before the Value.

School Information

Academic Record

The area to the right is used to specify which courses to include or exclude, set the sort, and set the Box Height.

• Auto Calculate: Maximum Courses - this means use the maximum number of rows needed in all quadrants.
• Auto Calculate: Maximum courses on a row - this means use the maximum number of rows in quadrants that are next to each other
• Custom Height Set in Individual Boxes - this means use the Box height specified in the box settings.
  
  

Select Year for Each Quadrant using the Gear icon

• Set the Year to print in that box.
• Box Header: Enter the Year label, select a Year format, Grade label, and Grade Format.
  The color used on the Transcript for Year, Grade, and Box headers can be selected using Change Theme.
  
• Set Font can be used to Set the Font properties for Column Header and Values
• For each column enter the Column header, Type of data, field, and Column width
• Add Column can be used to add columns
• Drag and drop  can be used to re-order rows or colum
• Minus to delete rows or columns.
• Check Column Averages/Totals Row to print as the last row in the box
• Enter a label for the row
• Set Font
• Select Print Column Averages and or Print Total Credits
• Specify the Box Height in Rows.  This may or may not be used depending on the Set Box Settings

Generic Text Box

Up to 2 lines of custom text can be added.

Cumulative GPA's/Credit Information

Select to include GPA and or Credit information.  Specify a Title for the box, Set Font for the Label and Values.  Use Add Field to add, minus to delete, and drag and drop to reorder

Credits earned by Department

Select to include Credits earned by Department. Specify a Title for the box, Set Font for the Column Header and Department Credits.  Use Add Field to add, minus to delete, and drag and drop to reorder

Footer

Select to add a Signature box, Stamp, and Date

Watermark

Select to add a Watermark.