The topics below describe the options for entering time served for penalties, explain when an attendance form is required, and describe the steps for manually entering time served and using the Fast Served feature.

TABLE OF CONTENTS

• About Entering Time Served for Penalties
• Generate an Attendance Form for Penalties
• Automatically Enter Time Served for a Penalty
• Manually Enter Time Served for a Penalty

About Entering Time Served for Penalties

If you're entering served codes for a few students, you can do so manually. If you're entering served codes for several students, use Fast Served to save time.

When to Print an Attendance Form

Although using an attendance form is optional when manually entering served codes, when using Fast Served, you must generate an attendance form for the penalty being served (for example, detention) . The attendance form lists the students whose outstanding penalties total more than a specified amount. As Penalty Reports generates the form, the program records the names of students listed on the form. You then print the form and give it to the detention hall monitor, who places a mark next to each student who does not serve detention. After detention, the monitor returns the form to you. You reference the form when editing the Fast Served list to indicate those students who served detention. See Generate an Attendance Form for Penalties.

Manually Enter Served Codes

When manually entering served codes, you access the discipline record for each student who served detention and enter a detention served code in the appropriate incident. See Manually Enter Time Served for a Penalty.

Automatically Enter Served Codes

Important: To use Fast Served, you must generate an attendance form for the penalty.

When automatically entering served codes, you select the penalty (for example, detention). Fast Served generates a list of students owing detention based on the last time the detention attendance form was generated. Referencing the printed attendance form from the detention hall monitor, you delete the students who did not serve detention from the Fast Served list. You can also add students to the list.

Important: If a student fails to serve the full amount of time selected for detention (for example, a student serves 30 minutes of a one-hour detention), you must delete that student from the Fast Served list and enter their served code manually.

When the Fast Served list matches the attendance form, you select the detention served code you want entered in the students' discipline records.

Fast Served enters the detention served code in the discipline record of each student on the Fast Served list and subtracts the appropriate amount from their outstanding detention penalty totals. See Automatically Enter Time Served for a Penalty.

Generate an Attendance Form for Penalties

You can generate an attendance form for students owing a specific amount of a given penalty, which you can reference when entering time served for that penalty. (See About Entering Time Served for Penalties .)

Important: To use Fast Served, you must generate an attendance form.

1. On the Shortcut bar, click Discipline, and then click Penalty Reps.
2. In the Specifications: Penalty Reports dialog box, set the specifications for the attendance form as described in the figure and table below.

Important: Unless otherwise noted, all specifications are saved when you click Done.

3. Click Page Setup to select your page layout and printer options, and then click Done.
4. In the Outstanding Penalty Reports dialog box, click one of the following options, and then click Next:

• To search a specific grade level, click the grade in the Grade number drop-down list.

Important: The grade level must fall within the range of grade levels selected for specifications 9 and A in the previous dialog box.

• To search all grade levels in the range selected for specifications 9 and A, click All Grades.

5. Click one of the following options, and then click Next:

• Click 1. All students alphabetically to search all students in alphabetical order.
• Click 3. Individual students/groups to search individual students or groups of students. You can select students from a list, select an existing group of students, or save selected students as a group.

Note: If you're using an older printer that does not save interrupted print jobs, you can click, 2. Resume alphabetical printing to resume printing where you left off. If you're printing a specific grade level, enter the three-digit record number for the last student printed before the interruption. If you're printing all grades, enter the grade level and record number for the last student printed. Printing resumes with the next student.

• Click 4. Sorted students to sort students in the report based on a selected data base field. You can sort on all categories or one category.

The Report Viewer opens, displaying the form.

6. To print the form, click  .

Tip: You can also save the form as a PDF by clicking Convert to PDF [F6].

Automatically Enter Time Served for a Penalty

Using Fast Served, you can automatically enter time served for a penalty.

Important: To use Fast Served, you must first generate an attendance form in Penalty Reports. See Generate an Attendance Form for Penalties.

Note: You can enter up to 30 served codes for an incident.

1. On the Shortcut bar, click Discipline, and then click Fast Served.

The Enter Served Codes dialog box opens.

2. Click Enter penalty and click Next.
3. In the Select a Penalty dialog box, double-click the penalty you're entering a served code for.

The students included on the penalty attendance form the last time it was generated appear in the Enter Individual Students list.

4. Edit the Enter Individual Students list to match the attendance form turned in by your staff as follows:

• To delete a student who did not serve the penalty or did not serve the full penalty, click the student's ID number and click Delete [F8].

Important: For students deleted from the Fast Served list because they failed to serve the full penalty (for example, students who serve 30 minutes of a one-hour detention), you must enter their served code manually.

• To add a student who served the penalty, click the first empty row and type the student's ID number in the ID column, or click Lookup [F6] to select the student from a list.

Tip: When typing a student's ID number, type the student's two-character grade level followed by the student's ID number. One-character grade levels require a leading zero

When the Enter Individual Students list includes only those students who served the penalty, click Accept [F10] to return to the Enter Served Codes dialog box.

Note: You can edit the student list any time by clicking View/edit student list in the Enter Served Codes dialog box and then clicking Next.

5. Click Enter served code, and then click Next.
6. In the Select a Served Code dialog box, double-click the served code you want added to the students' records.

The selected Penalty and Served Code display in the upper section of the Enter Served Codes dialog box along with the default Served Date.

7. Optional: To change the served date, click Change served date, and then click Next. Click the appropriate date, and then click  Ok.
8. To add the served code to the students' records, click Begin entering served codes, and then click Next.

The Fast Served Report opens, listing the students for whom served codes were entered, and the incidents affected.

Tip: You can save the Fast Served Report as a PDF by clicking Convert to PDF [F6], or you can print the report by clicking .

Manually Enter Time Served for a Penalty

You can manually enter time served using the following steps:

Note: You can enter up to 30 served codes for one incident.

1. On the Shortcut bar, click .
2. In the Student Look-up list, click the student, and then click  .
3. In the View and Edit Incidents dialog box, double-click the incident.

Important: If you don't see the incident, click Specs. [Alt+S] on the left panel and edit the Beginning Date and Final Date specifications to include the date for the incident you're searching for. The Beginning Date is saved, while the Final Date defaults to the current date when you exit Discipline Plus.

4. In the Viewing One Incident dialog box, double-click the Served (S) row and click Lookup [F6] to select the served code from the Served List Lookup dialog box.

The amount of penalty served is subtracted from the penalty amount (AMT) and the penalty total displayed in the upper section of the dialog box.

Tip: You can also type a known code abbreviation in the Code column and press Enter

5. Click Done.