From the Online Meetings panel, you can schedule and manage video-based group meetings with students and parents. From the Online Meetings panel in their portals, students and parents can view and join meetings they've been invited to.
The following topics tell you everything you need to know about scheduling and managing online meetings for your classes.

TABLE OF CONTENTS

• Online Meetings in TeacherPlus Portal
• Schedule an Online Meeting
• Copy an Online Meeting to Another Class
• Edit an Online Meeting
• Delete an Online Meeting

Online Meetings in TeacherPlus Portal

See the diagram and table below for an overview of the Online Meetings panel.

Important: For you, students, and/or parents to see the Online Meetings panel, your PlusPortals administrator must enable the feature.

Schedule an Online Meeting

If permitted by your PlusPortals administrator, you can schedule online meetings with students and/or parents. (For details, see Online Meetings in TeacherPlus Portal.)

Important: You will only see the Online Meetings panel if your PlusPortals administrator has enabled it.

Follow these steps to schedule an online meeting:

1. On the Home tab, click Classes, and then click the class you want to schedule the meeting for.
   

   

    

2. Scroll down to the Online Meetings panel.

   

3. Click Add and do one of the following:

   • Select Microsoft Teams when using a Microsoft Teams meeting link.
   • Select Custom Links when using a meeting link from any other online meeting service.
     Note: If you select Microsoft Teams, you are prompted to sign in to your Microsoft account and accept Microsoft permissions.
     The Online Meeting dialog box opens.
     Note: The Online Meetings dialog box differs slightly for Microsoft Meetings links and custom links. Both dialog boxes are described in the diagram and table below.
     

     Online Meeting Dialog Box
     A	Type a title for the meeting.
     B	Type a meeting description.
     C	Type a start and end date for the meeting, or click to select a start and end date. Type a start and end time, or click  to select a start and end time.
     D	Select the check boxes for the sections you want to invite to the meeting.
     E	Select the relevant check box to invite Students and/or their Parents to the meeting. Note: Your PlusPortals Administrator controls your ability to see these options.
     F	Invite specific students and/or their parents to the meeting by following these steps: Click Students. The Select Students dialog box opens. Select the check boxes for the students and/or parents you want to invite. Note: If you selected the Students and the Parents check boxes (see E), the students you select in the Select Students dialog box and their parents are invited to the meeting. If you selected only the Students check box, only the students you select are invited. If you selected only the Parents check box, only the parents of the students you select are invited. Click OK.
     G	For custom links only: Type or paste the meeting link.
     H	In the Repeat drop-down list, select how often you want the meeting to repeat. By default, the repeat frequency is set to Never, but you can set the meeting to repeat Daily, Weekly, or Monthly. Depending on the option you select, additional settings display below the Repeat drop-down list. Daily Settings If you click Daily, follow these steps: Next to Repeat every, enter the repeat frequency (in days) or use to select a number. Select when you want the meeting to stop occurring by clicking one of the following options: To schedule the meeting indefinitely, click Never. To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use to select a number. To end the meeting on a specific date, click On, and then type a date, or click  to select a date. Weekly Settings If you click Weekly, follow these steps: Next to Repeat every, enter the repeat frequency (in weeks) or use to select a number. Next to Repeat on, select the check boxes for the days of the week you want the meeting to repeat. Select when you want the meeting to stop occurring by clicking one of the following options: To schedule the meeting indefinitely, click Never. To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use to select a number. To end the meeting on a specific date, click On, and then type a date, or click  to select a date. Monthly Settings If you click Monthly, follow these steps: Next to Repeat every, enter the repeat frequency (in months) or use  to select a number. Next to Repeat on, select the check boxes for the days of the month you want the meeting to repeat. Select when you want the meeting to stop occurring by clicking one of the following options: To schedule the meeting indefinitely, click Never. To schedule the meeting for a specific number of times, click After, and then enter the number of occurrences or use  to select a number. To end the meeting on a specific date, click On, and then type a date, or click  to select a date.
     I	Select the check box to send an email reminder to students and/or parents.

4. Click Schedule Meeting.

   Note: If you selected the Send E-Mail Notification check box, the Send E-Mail Notification dialog box opens.

   Follow these steps to send the email notification:

   1. Select the relevant check boxes to e-mail parents and/or students. (Your PlusPortals Administrator controls your ability to see these check boxes.)
   2. Optional: Edit the default mail message, using the text editor to format the message and add hyperlinks, images, and tables.
   3. Click Send.
      A dialog box may confirm that the meeting has been scheduled.
      

5. Click OK.

   The meeting appears on the Online Meetings panel.

   

Copy an Online Meeting to Another Class

You can copy an online meeting to another class by following these steps:

1. On the Home tab, click Classes, and then click the class the meeting is currently scheduled for.

2. Scroll down to the Online Meetings panel.

3. In the Online Meetings drop-down list, select All Meetings.
4. For the meeting you want to copy, click .

The Online Meeting dialog box opens.

Important: If the meeting is recurring, editing it will update every meeting in the series.

5. Next to Select Sections, select the check boxes for the sections you want to copy the meeting to.

Important: Be sure to clear the check box for the section you're copying the meeting from or a duplicate meeting will be added to that section.

6. Optional: Edit other relevant meeting settings. (For details, see Schedule an Online Meeting.)
7. Click Schedule Meeting.

A dialog box confirms that the meeting has been copied to the selected sections.

8. Click OK.

Edit an Online Meeting

Follow these steps to edit an online meeting you've scheduled:

1. On the Home tab, click Classes, and then click the class the meeting is scheduled for.

2. Scroll down to the Online Meetings panel.

3. In the Online Meetings drop-down list, select All Meetings.
4. For the meeting you want to edit, click .
5. If the meeting is recurring, click one of the following:

• Click Edit current occurrence to edit this instance of the meeting.
• Click Edit the series to edit all instances of the meeting.

6. The Online Meeting dialog box opens.

7. Edit the relevant meeting settings. (See Schedule an Online Meeting.)
8. Click Schedule Meeting.

A dialog box confirms that the meeting has been updated.

9. Click OK.

Delete an Online Meeting

Follow these steps to delete an online meeting:

1. On the Home tab, click Classes, and then click the class the meeting is scheduled for.

2. Scroll down to the Online Meetings panel.
    
3. In the Online Meetings drop-down list, select All Meetings.
4. For the meeting you want to delete, click.

Important: If the meeting is recurring, deleting it will delete every meeting in the series.

5. Click Yes to confirm the deletion, and then click OK.

A dialog box confirms the meeting has been deleted.